I have to agree with TWheat. The museum where I work took all kinds of crap in when they first started because we had nothing. We were the dumping ground for anything and everything. Now that we have been around for 12 years things have changed. Originally we had made handshake agreements (another gigantic problem) with owners to store their things on our site so we would have something to show. Now as we grow and are running out of room we are having a tough time getting them to take it back (because they don't want to have to store it when we have been doing it). We recently enacted a new policy. Anything on loan must have a written agreement. That agreement has to be redone every 5 years. If the owner can't be found/contacted after good faith effort the equipment becomes the property of the museum and we can do with it as we see fit. We are also trying to convince the owners of the certain items that they will never take them home and thus they should donate the item to us, take the tax deduction and it will be noted on the plaque that it was donated by them. It is still hard to get them to do it.
In terms of donations the form that the donor signs states we have the right to do anything we want with it. If there are strings attached, then we normally turn it down because strings just get into knots and we don't want/need that. We do make 1 exception. If somebody insists on giving it to us and expects it to be restored, then we are willing to restore it if they pay for it. So far for the two we have done this way it has worked out quite well.
However, even though we have that policy we still have foundation (they are the ones that sponsor events for the museum since the museum is actually owned by the city I live in) members that take all kinds of crap. When that happens we stick it out back in a pile and when scrap comes back up we are going to cash in.
I guess it is all part of being part of a museum and taking donations. I am sure we have all donated something that doesn't work/doesn't work right to get rid of it because it is "just too good to throw away". I know I am guilty of it.
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